How one company cut office costs by 40% with Coworkea
Oct 16, 2025
Reducing coworking office costs: A case study with figures
Reducing coworking office costs: here’s how this small business did it. In an economic climate where cost control is becoming essential, this small business with eight employees—which previously operated under a 3/6/9 lease—significantly optimized its real estate budget by joining Coworkea, a coworking space in Meudon-la-Forêt, while also improving its working environment.
The starting point: a cumbersome and rigid classic lease
For several years, this company occupied 90 m² of private offices on a 3/6/9 lease. While this solution ensured total independence, it proved costly:
- Rent: €3,200 excl. tax/month (excluding utilities)
- Utilities and maintenance: €400 excl. tax/month (cleaning, electricity, general maintenance)
- Furniture depreciation and maintenance: approx. €200 excl. tax/month
- Monthly total: €3,800 excl.
These fixed costs came on top of a minimum 3-year commitment and the management of non-optimized spaces: a large meeting room that was rarely used, corridors, toilets and kitchen entirely at the company's expense.
The solution: 2 offices with 4 workstations at Coworkea
In 2024, the company decided to join Coworkea, a modern coworking space in Meudon. It rented two private offices with 4 workstations, for the same number of employees. Each office is fully equipped and ready to use: furniture, fiber internet, heating, electricity, cleaning, shared meeting room and communal kitchen.
Result: a total cost reduction of €1,520 per month, i.e. 40% savings without sacrificing comfort or productivity - an annual saving of €18,240.
- Price: €2,280 excl. tax/month
- Private area: 40 m2
- Access to shared common areas (150 m² at no extra charge), including a meeting room, a large social area (coffee and tea at discretion), phoneboxes, sanitary facilities...
- Notice of departure: 3 months only
Financial results
| Elements | 3/6/9 lease | Coworkea | Gain |
|---|---|---|---|
| Private area | 90 m² | 45 m² | Space optimization |
| Total monthly cost | 3,800 EXCL. TAX | 2,280 EXCL. TAX | - 40% (-1 520 €) |
| Contractual commitment | 3 years minimum | 3 months' notice | + flexibility |
| Services included | No (internal management) | Cleaning, internet, furniture, maintenance | + shared services |
Concrete benefits
- Contractual flexibility: with no long-term commitment, the company can adjust its surface area according to its activity.
- Shared services: meeting room, kitchen and cleaning expenses are included.
- Increased productivity: employees benefit from a modern, stimulating environment.
Image boost: a dynamic coworking space enhances credibility with customers and partners.
Customer testimonial
"Before Coworkea, we were wasting time and money managing logistical aspects outside our core business. Switching to coworking has enabled us to save 40% on our office budget, while improving the quality of life at work."
Julien M., manager of a digital services SME
Moving from a 3/6/9 lease to a service contract in Coworking: the guarantee of staying focused on your core business
Migrating from a traditional 3/6/9 lease to managed coworking with shared services not only reduces direct costs, but also offers greater adaptability to the changing needs of modern businesses.
Impact on real estate strategy
This approach illustrates a current model of real estate optimization: customized space, adapted to the actual size of the team, with controlled costs and contractual flexibility.
Thanks to Coworkea, this SME has found a balance between private space and shared services, a key combination in the transformation of the world of work.
Looking to reduce your team’s coworking office costs? Check out the options available at Coworkea in Meudon-la-Forêt and the Paris region. To learn more about the legal framework for subleasing and service contracts, consult the official resources on Service-Public.fr.